QBIS Product & Roles
Product – Functionality		 System Administrator Administrator Manager User
QBIS Time
Report time for payroll √ √ √
Report deviations for payroll √ √ √
Approve employees timesheets √ √
Approve all timesheets √
View own balances √ √ √
View employees balances √ √
View all balances √
Reopen timesheet before approval √ √ √
Reopen timesheet after approval √ √
Make changes in own timesheets √ √ √
Make changes in employees timesheets √ √
Make changes in all timesheets √
Extract payroll data for export √
Setup and change the payroll export √
Lock month for alterations √
Time adjustments of balances √
QBIS Schedule
Create new schedules √ √
Make changes to existing schedules √ √
Move users between schedules √ √
View own schedule √ √ √
View all schedules √ √ √
Create new collective agreements √
Make changes to existing collective agreements √
Ext – Time-Off Planner
Request Time-Off √ √ √
Approve Time-Off √ √
View own Time-Off √ √ √
View departments Time-Off Configurable
View Company Time-Off Configurable
Ext – Monthly View & Approval
Month overview of own timesheets √ √ √
Month overview of individual employees timesheets √ √
Month overview of all individual timesheets √
Month approval of employees timesheets √ √
Month approval of all timesheets √
Ext – Time Clock
Clock start and stop time √ √ √
Report deviations for payroll √ √ √
QBIS Expense
Create expensesheets √ √ √
Report receipts √ √ √
Report business entertainment √ √ √
Report lodgings √ √ √
Report mileage √ √ √
Reopen expensesheet before approval √ √ √
Reopen expensesheet after approval √ √
Approve employees expensesheets √ √
Approve all expensesheets √
Verify all expensesheets √
Reopen verified expensesheets √
QBIS Accounts
Create user accounts Configurable
Make changes to existing user accounts Configurable
Create user profiles Configurable
Change account passwords Configurable
Change time clock pin code Configurable
Set and make changes to user rights Configurable
Set and make changes to the users QBIS dashboard Configurable
Inactivate user accounts Configurable
QBIS Project
Report time on project activities √ √ √
Approve project activity time √ √
Access to project portfolio Configurable
View projects where the user is a project member √ √ √
View projects the user has created √ √
View all projects √
Make changes to projects the user has created √ √
Make changes to all projects √
Delete projects the user has created √ √
Delete all projects √
Copy projects the user has created √ √
Copy all projects √
Create project invoices √ √
Export project invoices to the economy system √
Mark project invoices as invoiced √
Add, change and delete articles in the article register √ Configurable –
View project invoice history √
Add, change and delete project categories √ Configurable –
Copy project membership between users √
Add, change and delete customers √ Configurable –
Add, change and delete resource cost, pricing and targets √
Add, change and delete project templates √ Configurable –
QBIS System
Add, change and delete company details √
Add, change and delete red days √
Configure settings for time clock √
Configure settings for the timesheets √
Configure settings for the Time-Off planner √
Configure settings for the salary activities √
Configure settings for expenses √
Add, change and delete receipt types √
Add, change and delete country rates √
Add, change and delete mileage types √
Make global project settings √
Activate and deactivate QBIS Extensions √
Add, change and delete custom fields √
Make dashboard settings √
Make invoice export settings √
Make general system settings √
QBIS Reports
QBIS Time
Employee Income Analysis √ √
– View own details √ √
– View employee details √ √
– View all details √
Employee Activity Time Review √ √ √
– View own details √ √ √
– View employee details √ √
– View all details √
Salary Activity Statement √
– View own details √
– View employee details √
– View all details √
Timesheet Deviation Comparison √ √
– View own details √ √
– View employee details √ √
– View all details √
Activity Time Analysis – Employee √ √
– View own details √ √
– View employee details √ √
– View all details √
Activity Time Analysis – Periodic √ √
– View own details √ √
– View employee details √ √
– View all details √
Employee Time Capacity Utilization √ √ √
– View own details √ √ √
– View employee details √ √
– View all details √
Employee Time Comparison √ √ √
– View own details √ √ √
– View employee details √ √
– View all details √
Daily Account of Time & Expenses √ √
– View own details √ √
– View employee details √ √
– View all details √
Time Analysis by Project Category – Employee √ √
– View own details √ √
– View employee details √ √
– View all details √
Time Deviation Report √ √
– View own details √ √
– View employee details √ √
– View all details √
Salary Activity Balances √ √ √
– View own details √ √ √
– View employee details √ √
– View all details √
Staff Ledger Report √ √ √
– View own details √ √ √
– View employee details √ √
– View all details √
QBIS Project
Project Unbilled Revenue √ √
– View own project details √ √
– View all details √
Project Result Analysis √ √
– View own project details √ √
– View all details √
Project Time & Materials √ √
– View own project details √ √
– View all details √
Project Risk Assessment √ √
– View own project details √ √
– View all details √
Project Time Analysis √ √
– View own project details √ √
– View all details √
Billable Hours Analysis: Targets V Actuals √ √
– View own project details √ √
– View all details √
Invoicing Analysis of Consulting Hours √
– View all details √
QBIS Expense
Mileage Analysis √ √
– View own details √ √
– View employee details √ √
– View all details √
Entertainment Analysis √ √
– View own details √ √
– View employee details √ √
– View all details √
Lodgings Analysis √ √
– View own details √ √
– View employee details √ √
– View all details √
Receipts Analysis √ √
– View own details √ √
– View employee details √ √
– View all details √
Employee Expense Sheets √ √ √
– View own details √ √ √
– View employee details √ √
– View all details √
QBIS Accounts
User Accounts Details Configurable
– View all details √ √ √