Come and go times

If you use the Come- and Go time in your time reporting, you should register the time you came to work and what time you left as well as and how long lunch you have taken.

This is how you report your time:

1. Go to My time sheet that is located under Time – Time Registration

2. Fill in today’s come and go times. Register the actual time i.e. 08.20. 

3. Fill in how long your lunch was. i.e. 45 min. 

4. Click on Save. QBIS calculates the total working time for the day and current week.

About time registration

The times entered uses a 24-hours clock with the format hh:mm. Specify a time was located after midnight skimming box to select just that.

For lunch-time, enter a time span, i.e. 00:45 if your lunch break was 45 minutes. If the company uses Time guidelines with lunch time regulations QBIS verifies that the entered time for lunch follows the policy. It may be that a lunch break can not be more or less than a certain time.

 

 

Summary

In the summary at the top of the time sheet, you can easily see the parameters that are relevant for you. Worked this week shows your total working time and schedule specifies how many hours per week you will work.

The graph shows the billable time or hours worked (depending on your system settings). Your week status is also shown, for example, if it is open, late or closed.

Deviations

If you register more or less time for a day than that of the time of your normal working day, then the time difference will be a deviation.  A deviation is for example, sick or flexitime as they deviates from the regular scheduled hours of work. Flexitime and overtime is a form of deviation where you work more then scheduled. Sick and vacation is a form of deviation where you work less then scheduled.

Often, the deviations are significant for payroll management.

If the total time in a day exceeds or falls below the number of working hours is planned, there is a deviation, and the time end up on the standard deviation (seen in green on the Deviation list). If the deviation shall be registered on another salary activity then the standard add the desired deviation, for example sick and move the time deviation there. Click Save.

What deviation types available to report on is set by the administrator of the company.

Open and closed week

  • QBIS uses weekly time reporting. This means that you report your time daily but approve it weekly.
  • An open week means the current week that you most likely are reporting time on.
  • When the week is over you need to approve it. Is the time reported correct?  You approve it by pressing the button “Close week”.
  • When the week is closed, you can not change your time and your time card is sent for the approval to your manager.
  • If you forget to close your a reminder to close it the late week is sent to you.  When you close your week your manager is notified.