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By reviewing and approving the reported work hours within the business, you can ensure that the information is correct for the salary. This guide shows how you as a manager can manage, review, and approve the employees’ timesheets.

It is easy for employees to forget to close their timesheets at the end of the week. You can easily send a reminder to the user directly, notify their immediate manager or close the timesheet directly.

Manage late timesheets:

  1. There are two different ways of handling delayed timesheets;
    Go to Time > Administration > Approve time in the main menu. At the top left under Status, filter the content of the page to Late. You will then get a complete list of all late timesheets.
    Alternatively, go to the widget Approval assistant in the Dashboard (to get to your dashboard click on the house-symbol in the main menu). In the Approval assistant click on Late timesheets.
  2. Select the time cards you want to manage. Tip! You can select all of the timesheets by clicking on the check mark in front of ‘name’ at the top of the page.
  3. By clicking on the Mail Symbol at the top of the main menu, you can send a direct message in QBIS to the user/users. If you click the Alarm Clock, you can notify the user/users manager. You can also directly close the timesheet/timesheets by clicking the Direct Closure button.

Approve time:

  1. There are two different ways of approving time;
    Go to Time > Administration > Approve time in the main menu. Filter the content on the page to Closed – Deviation and Closed – No deviation under Status. You will then get a complete list of all timesheets for approval.
    Alternatively, go to the widget Approval assistant in the Dashboard (to get to your dashboard click on the house-symbol in the main menu). In the Approval assistant click on Closed Timesheets.
  2. Under the Timesheet status column in the list (to the right) you can see the status of the individual timesheets. Here you can see if there are any deviations or not.
  3. Select the time cards you want to review and approve. Tip! You can select all of the timesheets by clicking on the checkmark in front of ‘name’ at the top of the page.
  4. You can approve Timesheets without deviations directly without reviewing them, you do so by pressing the Direct Approval at the top right. However, timesheets with deviations may require you to review before approval. To review and approve the timesheets, click on Approval Cycle. You will see and review the employees’ timesheets on at a time.
  5. In the Approval cycle, you choose between Approve Week, Skip, and Re-open Week (More> Re-open Week). By clicking Approve Week, you approve the employee’s reported time of the week, and thus for the salary. By clicking Skip, you simply skip the specific timesheet and it remains in the list for approval. Re-open Week is used if the timesheet needs to be adjusted. The adjustment is done primarily by the user. When you click on the option you will get a message box, with a request to send the user a message when you re-open the week. To send a message, type your message in the large text box, and then click Send. You can also choose not to send a message by clicking No thanks.
    Once you have reviewed and approved all the timesheets you selected, you are redirected back to the Approve time page.